Receipt AI for WhatsApp — from a phone snap to a posted ERP entry
Field workers, drivers and operations teams capture receipts, invoices and delivery notes via WhatsApp. AirLayer © does the rest — extraction, validation and posting to your ERP / SAP / expense system.
Receipts and invoices live in pockets, glove compartments and inboxes. Manual entry is slow, error-prone and resented by the team. Finance closes the month chasing photos, and ERP data quality suffers.
A WhatsApp-native AI capture pipeline for receipts, invoices, delivery notes and proofs. AI extracts vendor, date, amount, VAT, line items and more — validates them against policy and posts straight to your finance / ERP system.
Built for the people who keep operations moving.
Each role gets a tangible win — from removing manual reporting to faster escalation and clearer accountability.
- Finance & shared services
- Field service & construction crews
- Drivers, sales reps & technicians
- SME owners and operators
- Procurement teams
From WhatsApp signal to structured outcome.
A predictable pipeline that runs on every message, voice note, and photo — without changing how teams work.
- 01
Capture
snap or forward a receipt to the AirLayer © WhatsApp number
- 02
Extract
AI reads vendor, date, amount, VAT, line items in 30+ languages
- 03
Validate
against expense policy, project, cost centre and budget
- 04
Match
to PO, vendor master and existing entries to prevent duplicates
- 05
Post
structured entry pushed to ERP / SAP / accounting / expense tool
- 06
Close the loop
a confirmation comes back on WhatsApp with the entry ID
Real scenarios in this industry.
Field expenses
Crews submit fuel, materials and tolls in seconds — finance gets clean entries.
Subcontractor invoices
Forwarded invoices auto-extracted, matched to PO and queued for approval.
Delivery notes
Photo of a delivery note becomes a structured GR entry in SAP.
VAT compliance
VAT detected per country, validated against your VAT rules — no manual recoding.
Duplicate prevention
AI hashes and matches against existing entries to prevent double posting.
Multi-currency / multi-country
30+ languages, all major currencies, FX handling built in.
Numbers that matter.
Benchmarks observed across pilot deployments. Your results scale with team size, channel volume, and integration depth.
Plugs into the CRM you already run
AirLayer connects to the systems your teams already use.
Common questions.
Does it work with handwritten or wrinkled receipts?+
Yes. AirLayer © combines OCR with vision-language models that handle low-quality, multilingual and partially handwritten content; ambiguous cases are flagged for human review.
Can we enforce expense policy?+
Yes. Per-tenant rules for limits, categories, projects and cost centres are evaluated at capture time and surfaced to the user.
Is it secure for finance data?+
Yes. EU data residency, encrypted transport, role-based access, audit trail and tenant-isolated indexing.
AirLayer © is Eiffels AI’s flagship enterprise intelligence layer. It connects WhatsApp, voice, forms, photos, and field updates with CRM, CMS, SAP, ERP, and BI systems via the formula: Capture → Understand → Structure → Route → Measure.
See AirLayer © shaped for your team
A 30-minute working session: bring your real WhatsApp groups and walk away with a tailored deployment plan.